What Is a Screening & Hiring Process?
Screening means thorough reference and background checks, including review of criminal and sexual offender records, for all employees, staff,…
Home / Safe Environments / Determining Additional Risk to Ensure Safe Environments
Standards should be implemented to ensure safe physical spaces for children, such as clear sight–lines and visitor procedures. To ensure child safety, it is also important to understand and secure environments, when possible, outside of your Youth Serving Organization (YSO). Off-site and overnight environments and the behavior of staff and volunteers should be in accordance with your YSO’s Code of Conduct and therefore examined ahead of time to confirm child safety.
To maintain Safe Environments:
Review and incorporate any state and national regulations and accreditation requirements that apply to your YSO. Confirm your Safe Environment policies and standards meet the applicable requirements established by the state and other regulatory agencies.
Confirm drivers meet screening and hiring requirements if transportation to and from the site is provided by your YSO. Drivers should go through the same screening and hiring procedures as other employees, and their driving records should also be examined. In addition, drivers should be familiarized with your YSO Code of Conduct and safety protocols. Ensure companies that provide contract drivers have also screened and vetted their drivers.
Define the policies and procedures, including needed changes in staff-to-child ratios when overnight trips, outings, and field trips are conducted. Staff-to-child ratios may need to be adjusted for off-site trips, to safely monitor children. Ideally, each child should be assigned to a specific staff member or volunteer and know who to go to for any questions or concerns. Staff and volunteers should work in pairs or groups to oversee children, especially during overnight trips.
Establish how staff and volunteers communicate when they are not in the same physical location. Staff and volunteers may use cell phones or radios to communicate needs when separated. Children may also be provided access to important phone numbers in case of emergency.
Determine what additional policy or oversight modifications may be needed for children with intellectual, developmental, or physical disabilities. Staff-to-child ratios should be determined based on developmental or support needs of each child. Policies for access to private facilities such as the bathroom or shower should also take the needs of children with disabilities into account.
Decide if electronic communication between staff and children is necessary, allowed, or prohibited, and is outlined in your policies. If personal electronic communication is allowed between staff and children, leadership should outline both appropriate and inappropriate behaviors for this communication. Social media usage between staff, volunteers, and children must also be kept up to date and reinforced.
There are many environments requiring oversight inside and outside of your YSO in order to protect children. Carefully examine each of these environments, to ensure they are safe for children. To keep children safe, staff and volunteers should meet all safety requirements and expectations. Visitors who access the YSO and the spaces that children occupy should be subject to the same safety requirements and behavioral expectations as staff and volunteers.
Screening & Hiring
Screening means thorough reference and background checks, including review of criminal and sexual offender records, for all employees, staff,…
Code of Conduct
Once your Code of Conduct is in place, it’s important to implement it through training and by disseminating the information widely, in a variety…
Monitoring Behavior
Your Youth-Serving Organization (YSO) should develop a protocol to keep staff and volunteers accountable for their behaviors. Identify the…
Training
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Screening & Hiring
Criminal background checks are an important tool in your screening and selection process—and you should ensure that you’re aware of any federal,…
Screening & Hiring
When possible, it can be informative to observe an applicant in your environment with the child(ren) and youth you serve, to look for potential red…
Monitoring Behavior
Monitoring Behavior is the responsibility of all staff to hold each other accountable for appropriate behaviors and to report inappropriate conduct…
Screening & Hiring
Finding staff and volunteers you can trust to work with children includes additional steps beyond interviewing and checking references. …
Sustainability
In order to uphold a culture of safety at your Youth-Serving Organization (YSO), communication between leadership, staff and volunteers must focus…
Policies & Procedures
Sample Self-Audit Form for YSOs You can use the following “Self-Audit” form to take an inventory of your youth-serving organization’s abuse…
Customized child sexual abuse prevention guidelines to meet the unique needs of any organization that serves children.
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